HOWTO: Enable Peppol in Equicty Equstable

Starting January 1, 2026, e-invoicing will become mandatory in Belgium.
With Equicty Equstable, you can easily prepare for this regulation by registering on the Peppol network — the official, secure European network for electronic invoicing.

In this article, you’ll learn how to activate Peppol in your Equstable account and how to start safely sending and receiving e-invoices.

Table of Contents

• Table of Contents
• E-invoicing and legislation
• Enabling Peppol in Equicty Equstable
  • Step-by-step guide
  • Remarks
• Activation Scenarios
  • Scenario 1 — Not yet registered on Peppol
  • Scenario 2 — Already registered in another tool
• Checking your Peppol status
• Sending and receiving invoices via Peppol
• Disabling Peppol
• Using UBL files
• Need help?

E-invoicing and legislation

E-invoicing will become mandatory across Europe by 2030, and Belgium is leading the way with an implementation date of January 1, 2026. E-invoicing means invoices are exchanged digitally in a standardized format (UBL), allowing them to be automatically processed without manual intervention.

This article explains how to enable Peppol in Equstable.

For more background on e-invoicing and Peppol, see: [FAQ What are e-invoicing and Peppol?]

Enabling Peppol in Equicty Equstable

Ready to start e-invoicing via Peppol?

Follow these steps to enable Peppol in your account.

Important: Only admin users can activate Peppol in Equicty Equstable.
An active company entity with a valid VAT or KBO number is required.

Step-by-step guide

1. Go to Settings → My Stable → Stable Details.

2. Click Enable Peppol next to the company entity you want to activate.

   • This option only appears for Belgian and Luxembourgish entities.

3. Check that your company information is correct:

   • KBO number (automatically filled based on your VAT number)

   • VAT number

   • IBAN account number

4. Tick the box “I confirm that the information is correct”.

5. Click Save and continue.

Placeholder product screenshot: Settings → Company Information → “Enable Peppol” button.

Remarks

• Peppol can only be enabled for entities with a valid KBO number, which is mandatory for all Belgian companies.

• Each entity will be registered with a unique Peppol ID, based on the KBO or VAT number.

• It’s possible to send invoices through multiple tools,
  but receiving invoices is limited to one tool at a time.

Activation Scenarios

Scenario 1 — Not yet registered on Peppol

Your company details will be verified, and you’ll receive a confirmation message once your Peppol Access Point registration is successful.

Scenario 2 — Already registered in another tool

If your KBO or VAT number is already linked to another Peppol registration, you will only be able to send invoices in Equstable — not receive them.

Read more: [HOWTO Receiving e-invoices via Peppol in Equicty Equstable].

Checking your Peppol status

Once activated, you can view your Peppol status in the Peppol tab within your company entity.

Possible statuses:

• Pending verification

• Active (sending + receiving)

• Active (sending only)

• Registered in another system

Placeholder product screenshot: Company Information → Peppol tab → Status overview.

Sending and receiving invoices via Peppol

After activation, you can:

• Send e-invoices via Peppol

• Receive e-invoices from customers or suppliers who also use Peppol

For more details, read the related articles:

• [HOWTO Sending e-invoices via Peppol in Equicty Equstable]

• [HOWTO Receiving e-invoices via Peppol in Equicty Equstable]

Disabling Peppol

If you want to temporarily or permanently disable Peppol for a company entity:

1. Go to Settings → My Stable → Stable Details

2. Click the three dots (⋯) next to your company entity

3. Choose Disable Peppol

Note:

• Disabling Peppol deregisters your entity from the Peppol network.

• You can no longer send or receive e-invoices via Peppol.

• Any received invoices remain safely stored in Equstable.

Placeholder product screenshot: Company Information → “Disable Peppol” option.

Using UBL files

Each invoice or credit note in Equstable can be downloaded as a UBL/XML file.
This file contains all invoice data in a standardized format readable by accounting software.

You can also automatically attach the UBL file when sending invoices or credit notes by email to customers or your accountant.

To enable this setting:

1. Go to Settings → Invoicing → Preferences

2. Enable the toggle “Attach UBL when sending by email”

From now on, the UBL will automatically be included with every emailed invoice or credit note, alongside the PDF version.

Placeholder product screenshot: Invoicing → Preferences → “Attach UBL to email” setting.

Need help?

Have you read this article but still have questions about Peppol?

Check out: [FAQ Peppol in Equicty Equstable]