HOWTO: Enable Peppol in Equicty Equstable

Starting January 1, 2026, e-invoicing will become mandatory in Belgium.
With Equicty Equstable, you can easily prepare for this regulation by registering on the Peppol network — the official, secure European network for electronic invoicing.

In this article, you’ll learn how to activate Peppol in your Equstable account and how to start safely sending and receiving e-invoices.

Table of Contents

• E-invoicing and legislation
• Enabling Peppol in Equicty Equstable
• Activation Scenarios
• Checking your Peppol status
• Sending and receiving invoices via Peppol
• Disabling Peppol
• Using UBL files

E-invoicing and legislation

E-invoicing will become mandatory across Europe by 2030, and Belgium is leading the way with an implementation date of January 1, 2026. E-invoicing means invoices are exchanged digitally in a standardized format (UBL), allowing them to be automatically processed without manual intervention.

This article explains how to enable Peppol in Equstable.

For more background on e-invoicing and Peppol, see: FAQ What are e-invoicing and Peppol?

Enabling Peppol in Equicty Equstable

Ready to start e-invoicing via Peppol?

Follow these steps to enable Peppol in your account.

Important: Only admin users can activate Peppol in Equicty Equstable.
An active company entity with a valid VAT or KBO number is required.

Step-by-step guide

1. Go to Settings → My Stable → Stable Details.

2. Click Enable Peppol next to the company entity you want to activate.

   • This option only appears for Belgian and Luxembourgish entities.

3. Check that your company information is correct:

   • KBO number (automatically filled based on your VAT number)

   • VAT number

   • IBAN account number

4. Tick the box “I confirm that the information is correct”.

5. Click Save and continue.

Remarks

• Peppol can only be enabled for entities with a valid KBO number, which is mandatory for all Belgian companies.

• Each entity will be registered with a unique Peppol ID, based on the KBO or VAT number.

• It’s possible to send invoices through multiple tools,
  but receiving invoices is limited to one tool at a time.

Activation Scenarios

Scenario 1 — Not yet registered on Peppol

Your company details will be verified, and you’ll receive a confirmation message once your Peppol Access Point registration is successful.

Scenario 2 — Already registered in another tool

If your KBO or VAT number is already linked to another Peppol registration, you will only be able to send invoices in Equstable — not receive them.

Read more: HOWTO Receiving e-invoices via Peppol in Equicty Equstable

Checking your Peppol status

Once activated, you can view your Peppol status in the Peppol tab within your company entity.

Possible statuses:

• Pending verification

• Enabled (sending + receiving)

• Enabled (sending only)

• Registered in another system

Sending and receiving invoices via Peppol

After activation, you can:

• Send e-invoices via Peppol

• Receive e-invoices from customers or suppliers who also use Peppol

For more details, read the related articles:

• HOWTO Sending e-invoices via Peppol in Equicty Equstable

• HOWTO Receiving e-invoices via Peppol in Equicty Equstable

Disabling Peppol

If you want to temporarily or permanently disable Peppol for a company entity:

1. Go to Settings → My Stable → Stable Details

2. Choose Disable Peppol

Note:

• Disabling Peppol deregisters your entity from the Peppol network.

• You can no longer send or receive e-invoices via Peppol.

• Any received invoices remain safely stored in Equstable.

Need help?

Have you read this article but still have questions about Peppol?

Check out: Frequently Asked Questions about Peppol in Equicty Equstable